Zioan for Agencies and Studios
One workspace for your team and your clients. No more scattered tools.
Your clients deserve better than email threads and shared folders
Running an agency means juggling two jobs at once: doing the work and keeping clients in the loop. Most agencies handle this with a patchwork of tools. Slack for internal chat. Notion or Google Docs for briefs and deliverables. Asana or Monday for project tracking. Maybe a CRM on top. Each tool has its own login, its own permissions, and its own monthly bill per seat.
Zioan puts all of it in one self-hosted application. Your team gets chat, documents, kanban boards, and a CRM. Your clients get a branded portal where they see only their projects. No extra cost per client, no separate tool to manage access.
The agency tool problem
A client asks for a project update. The timeline is in Asana, the latest mockup is in a Google Drive folder, the feedback thread is buried in Slack, and the contract details are in your CRM. You spend 10 minutes pulling it all together before you can reply.
Now multiply that by 15 clients.
Separate tools create real problems for agencies:
- Client onboarding takes too long. Every new client means setting up access in 3-4 different apps, explaining how each one works, and hoping they actually check them.
- Context lives in too many places. Project decisions get made in Slack, documented in Notion, and tracked in Asana. When a team member picks up a project, they have to reconstruct the history from three sources.
- Per-seat pricing scales against you. A 10-person agency paying for Slack, Notion, and Asana spends over $4,100/year. Add client seats and it gets worse.
- Client-facing tools look generic. Sharing a Notion page or an Asana board means your clients see another company's branding, not yours.
How agencies use Zioan
Branded client portals
Each client gets their own login page with your logo and branding. They log in and see exactly what you've shared: project boards, documents, timelines, files. Nothing else. No training needed. Unlimited guest accounts at no extra cost.
Client CRM built into the workspace
Track every client with custom fields, follow-up reminders, notes, and files. The CRM connects directly to chat channels, calendar events, and shared resources. When you open a client record, you see the full picture: upcoming deadlines, recent conversations, shared documents, and pending follow-ups.
Project boards with time tracking
Kanban boards with columns, labels, due dates, checklists, and story points. Built-in time tracking logs hours per task with estimated vs. actual breakdowns. Export time reports as CSV or PDF for invoicing. No separate time-tracking subscription needed.
Documents and chat in one place
Write project briefs, share deliverables, collect feedback, and discuss changes without leaving the app. Version history on every document means you can always see what changed and when. Import existing files from Markdown, PDF, DOCX, or HTML.
One search, one permission system
Press Cmd+K and search across every project, document, task, and conversation. Permissions are granular: control who sees what at the space, folder, document, and even comment level. Your clients see their work. Your team sees everything.
What it replaces
| Separate tool | What Zioan covers |
|---|---|
| Slack ($8.75/user/mo) | Real-time chat with channels, DMs, video calls, screen sharing |
| Notion ($12/user/mo) | Documents with version history, internal links, file attachments |
| Asana ($13.49/user/mo) | Kanban boards with time tracking, checklists, story points |
| CRM tool (varies) | Client contacts, follow-ups, custom fields, notes, files |
| Client portal tool (varies) | Branded login, granular sharing, unlimited guests |
A 10-person agency pays over $4,100/year for Slack, Notion, and Asana alone. Zioan costs €799/year for unlimited users and unlimited client guests.
See how it works with your clients
Install Zioan on your server, set up a space for your first client, and invite them to a branded portal. The 30-day trial includes every feature, unlimited users, and unlimited guests. No credit card required.
Not ready to install? Try the live demo or book a walkthrough.